Job Details

Essential Duties and Responsibilities:

• Purchases materials, supplies, and services at the most favorable terms for the organization with some supervision.
• Assigned to projects/matters of moderate complexity in a support role where work is managed.
• Reports to a supervisor or manager.
• Qualifies vendors, evaluates bids, analyzes prices, and reviews terms for purchased goods and services; proactively seeks to identify opportunities for cost savings.
• Executes cradle to grave purchase order and subcontract administration procedures; able to execute procedures for more complex projects with moderate supervision.
• Able to distinguish between multiple types of contracts/agreements/orders/etc. and administer accordingly.
• Prepares and distributes Requests for Quotes and Requests for Proposals (RFQs & RFPs),
• Provides support on proposals and change orders for more complex tasks.
• Able to review and audit requisitions against contracts/agreements/orders/etc. up to moderate complexity to ensure compliance.
• Works with internal customers to ensure contracts/agreements/orders/etc. clearly specify all pertinent technical requirements and invoke all required contract clauses, terms, and conditions.
• Advises customers on risks as well as best business practices; independently assesses vendors with help from supervisor or manager.
• Tracks approved purchases, updates order expediting information, monitors and resolves delivery, receipt and reported quality issues, and reviews vendor invoices for compliance with PO and accepted deliveries.
• Maintains vendor registration and certification files and CostPoint based vendor database information.
• Provides data in support of project reporting tools, updating reports with current PO status information for use by internal departments.
• Attends internal departmental meetings to facilitate cross team collaboration and records pertinent notes and action items.
• Negotiates contract terms and pricing with vendors with support and oversight from team leadership.
• Arranges and attends meetings with vendors and potential vendors.

Additional Duties and Responsibilities:

• Serves as a consistent point of contact with vendors on assigned contracts/agreements/orders/etc.
• Actively supports internal customers with current purchase commitment status and vendor delivery information.
• Supports SCM leadership on cross department initiatives and rapid improvement events as requested.
• Accomplishes all tasks as appropriately assigned or requested.

Qualifications:

• Minimum of High School diploma (or equivalent) and 1-3 years of work experience. Additional work experience may be substituted for education on a case-by-case basis.
• Proficiency in MS 365.
• Ability to become proficient in an enterprise system (e.g., CostPoint).
• Ability to obtain clearance for work on classified Government contracts.

Minimum Requirements:

• Basic knowledge of workplace operations and appropriate workplace behavior.
• Basic knowledge of contracts/agreements/orders/etc. administration and the RFP/RFQ processes.
• Basic knowledge of federal contract administration and FAR regulations and procedures.
• Experience in working with multiple levels of departmental leadership and workplace hierarchy.
• Ability to handle multiple projects simultaneously and use judgment in prioritizing work assignments.
• Excellent team-oriented and team-building skills; strong customer service attitude.
• Excellent oral and written communication skills.
• Must be able to perform business math related tasks.

Work Environment:
This position is performed in a traditional office environment, with minor local travel between facilities. Minor local and out-of-area travel may be required.